“I” Statements PDF: Examples and Free Worksheet to Download

Written by Dr Lucy Russell DClinPsyc CPsychol AFBPsS
Dr Lucy Russell Clinical Psychologist Founder of They Are The Future
Author: Dr Lucy Russell, Clinical Psychologist

In this article, we’re going to explore why “I” Statements are such a big deal and how they can make a real difference in your life. 

I’m a clinical psychologist with over twenty years of experience, and I have found “I” statements incredibly helpful in my personal and professional life over the years.

We’ll dive into the importance of these statements and how they can be a key part of resolving conflicts more peacefully and ensuring your needs are met. 

Plus, there’s a free PDF download waiting for you, packed with tips and examples to give you the confidence and skills to use “I” Statements like a pro.

mother and teen girls chatting in their kitchen

Understanding “I” Statements

You might be wondering, what exactly are “I” Statements, and how do they stand out from the usual ways we communicate? 

At their core, “I” Statements are a form of assertive communication that allows you to express your own feelings and needs, without casting blame or making accusations. 

This is quite different from other communication styles that might involve pointing fingers or making assumptions about others’ intentions.

“I” Statements vs “You” Statements

Here’s a table illustrating the differences between “I Statements” and “You Statements”:

I StatementsYou Statements
I feel upset when meetings start late.You always start meetings late.
I need some quiet time to concentrate.You’re always too loud.
I appreciate when we can share tasks.You never help with anything.
I feel concerned when deadlines are missed.You always miss your deadlines.
I would like to discuss our project plans.You never include me in planning.

In this table you can see the difference between the personal, responsibility-taking nature of “I Statements” versus the often accusatory tone of “You Statements.” 

The beauty of “I” Statements lies in their simplicity and power.

By focusing on your own experiences and feelings, you’re more likely to generate understanding in the other person. You will also reduce the chances of conflict.

This approach is about getting your point across in a way that invites empathy and cooperation.

Most importantly, it prevents the other person from getting defensive.

I statements pdf worksheet page 1 image

Mental health professionals like myself often help clients work on “I” Statements as part an effective treatment strategy, especially in therapy sessions for people with low confidence and self-esteem. 

They’re seen as a powerful tool for building stronger bonds and enhancing communication skills. 

The advantages are clear: Using “I” Statements can lead to more effective communication. This helps you and the people around you feel heard and respected.

This simple shift in how you express yourself can transform your interactions, creating a more positive environment for everyone involved.

woman defensive

The Structure Around an “I” Statement

I have found that the best way to put structure around an “I” Statement is to use a four step framework which I’ll outline below. 

It’s a simple yet profound framework in my opinion. 

It’s built on four key parts, each serving a unique purpose to convey your message with clarity and assertiveness. 

You get to express your own ideas and feelings clearly, while minimizing defensiveness in others.

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  1. Observation: This part involves stating a neutral observation without judgment or evaluation. For example, “When the room gets noisy during my work hours,” focuses purely on the situation without implying blame.
  2. Feelings: Here, you express your emotions related to the observation. Saying, “I start to feel overwhelmed,” clearly communicates your emotional response without accusing anyone.
  3. Needs: This component gets across your underlying needs or desires linked to your feelings. For instance, “I need a quiet environment to concentrate.” This highlights your requirement without demanding immediate action from others.
  4. Request: The final part is about stating a clear, doable request. “Could we discuss possible quiet hours?” is an invitation to solve the issue collaboratively rather than a command.

Each part of an “I” Statement builds upon the previous to create a full picture of your experience. 

Starting with a neutral observation sets a non-confrontational tone. 

Sharing your feelings then personalizes the message, making it about your experience rather than the other person’s actions. 

Clarifying your needs shows the reason behind your feelings, adding depth to your message. 

Finally, ending with a request opens the door to dialogue and solutions. 

This structure ensures your message is heard clearly and it’s likely to be well received.


Crafting Effective “I” Statements

Crafting effective “I” Statements is a skill that, when honed, can significantly enhance your communication and contribute to personal growth.

Here are some tips and strategies to make your “I” Statements more impactful:

  1. Be Specific: Avoid generalizations in your observations. Specificity helps the listener understand exactly what you’re referring to, making your message clearer. For example, instead of saying, “You don’t listen to me,” try, “I felt unheard when my suggestion was overlooked in yesterday’s meeting.”
  2. Express Genuine Feelings: Use emotion words that truly represent how you feel about the situation. This authenticity makes your statement more relatable and less confrontational.
  3. Focus on Needs: Clearly articulate your needs without implying that it’s the other person’s responsibility to fulfill them. This encourages cooperation rather than defensiveness.
  4. Make Reasonable Requests: Ensure your request is actionable and within the listener’s capacity. Unrealistic requests can lead to frustration on both sides.
I statements pdf worksheet page 3 image

Pitfalls to Avoid With I Statements

  • Avoiding “You” Statements in Disguise: Phrases like “I feel like you…” can come across as accusatory. Keep the focus on your experience.
  • Timing: Delivering an “I” Statement in the heat of the moment might not be as effective. Wait for a calm, neutral time to communicate.
  • Overuse: Relying too heavily on “I” Statements for every minor issue can dilute their effectiveness. Reserve them for situations where clear, assertive communication is essential.

“I” Statements In Practice

“I” Statements can go a long way to helping you get your needs met in so many real-life scenarios.

Once we become skilled in them we can start to seamlessly integrate them into our daily routines to enhance our conflict resolution skills and goal setting

Here are a couple of examples:

I Statements At Work or School

Imagine a meeting where your ideas are being overlooked.

Instead of expressing pure frustration, you could say:

“During these meetings I feel undervalued when my suggestions aren’t considered. I believe my ideas could contribute to our project’s success. Could we discuss them further?”

This assertive statement invites collaboration and acknowledges your contribution, potentially leading to more inclusive discussions.

I Statements In Personal Relationships

During a disagreement with a family member, instead of blaming, you might say:

“I feel disconnected when we don’t spend quality time together. I value our moments and would love to plan more activities together.”

This approach builds understanding and closeness, encouraging positive changes in the relationship.

In both scenarios, “I” Statements encourage a constructive dialogue, focusing on solutions rather than blame. 

The outcomes often include improved relationships, clearer communication, and a stronger sense of mutual respect.

assertive teen boy in a classroom

Free “I” Statement PDF Worksheet and Examples

To support your journey towards mastering “I” Statements, I’ve created a free worksheet that you can download. 

My “I” Statements Worksheet PDF is designed to provide you with a space to practise and examples that will deepen your understanding of this powerful communication tool. 

Download your free copy below to gain access to my free I statement PDF that will guide you through crafting your own “I” Statements. The PDF worksheet helps you practice and improve your skills in a structured way. 

Whether you’re a beginner or looking to refine your skills, this worksheet is the perfect step towards effective and assertive communication.

Download Your I Statements PDF Worksheet HERE

I Statements PDF: My Final Thoughts

In this article I have walked you through the essence of “I” Statements, from their structure and crafting to practical applications and a free worksheet. 

“I” Statements are a cornerstone of happy and effective daily communication. They can increase assertiveness, empathy, and conflict resolution. 

It’s not easy to master them, but I encourage you to embrace this powerful tool. Gradually integrate I statements into your conversations to enhance understanding and connections in your relationships. 

Practice is key to becoming proficient, so use the insights and resources provided to refine your skills. 

Let “I” Statements positively impact your communication and relationships, one conversation at a time.

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Dr Lucy Russell is a UK clinical psychologist who works with children and families. Her work involves both therapeutic support and autism assessments. She is the Clinical Director of Everlief Child Psychology, and also worked in the National Health Service for many years. In 2019 Lucy launched They Are The Future, a support website for parents of school-aged children.

Through TATF Lucy is passionate about giving practical, manageable strategies to parents and children who may otherwise struggle to find the support they need.

Lucy is a mum to two teenage children. She lives in Buckinghamshire with her husband, children, rescue dog and three rescue cats. She enjoys caravanning and outdoor living, singing and musical theatre.

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